Event operations planning and site layout plans
We work the months before your event as real days with real outputs: run sheets, schedules, site layout plans and support with licensing, the SAG and your suppliers.
Planned remotely, with set site visits, across the UK and internationally. Every job is priced in a written quote.
We run the planning and plan it with your suppliers.
OTAS Live plans the operation in the months before your event: run sheets, security schedules, parking and site layout plans, and licensing and SAG support. The aim is simple: marked-up site layout plans and schedules settled enough to hire against before build starts, so the questions are answered at a desk and not on the day.
Who it is for
- Events in the months before build
- Organisers who need run sheets, schedules and layouts to hire against
- Teams working with several security, medical and traffic suppliers
Our method
How we run it, step by step
Walk
We walk and measure the site, and hold calls and site visits with your security, medical and traffic contractors.
Schedule
We build the daily run sheet from first cut to issue, and work up the security schedule with your provider, with a briefing card for every position.
Mark up
We produce marked-up site layout plans on your own base site plan, by phase, from the site walk, each issued with a revision number.
Decide
Where the plan needs a choice from you, we set out the options with the trade-offs written down in a short decision paper.
Support
We support your licensing and SAG work, with you as the applicant, and comment on your safety plan. We can write the event management plan as a quoted add-on, and you remain its owner.
Deliverables
What you receive
Daily run sheet
Built from first cut to issue.
Security schedule
Worked up with your provider, with a briefing card for every position.
Site layout plans by phase
Marked-up site layout plans on your own base site plan, issued with revision numbers, with a parking plan.
Event Control specification and pre-doors checklist
Written for the live days, with short decision papers where the plan needs a choice from you.
What OTAS does at each level
| Level | What OTAS does |
|---|---|
| Operational | We walk and measure the site, and hold calls and site visits with your security, medical and traffic contractors. |
| Tactical | We build the daily run sheet from first cut to issue, and work up the security schedule with your provider, with a briefing card for every position. We also write the parking plan, the Event Control specification and the pre-doors checklist, and issue site layout plans by phase with revision numbers. |
| Strategic | We support your licensing options and SAG work, with you as the applicant, and comment on your safety plan. We can write the event management plan as a quoted add-on, and you remain its owner. We set out layout options with the trade-offs written down, and write short decision papers where the plan needs a choice from you. |
- How it is delivered
- This is remote and hybrid work: desk and meeting days with set site visits, billed as planning days. OTAS produces marked-up site layout plans on your own base site plan, from the site walk.
- What you get
- Marked-up site layout plans and schedules settled enough to hire against before build.
- Your security, medical and traffic suppliers working to one plan.
- Licensing and SAG questions answered before they become late problems.
- Price
- Every job is priced in a written scope and quote. Request a quote, or get the rate card by email.
- What is not included
- The event management plan is not part of this service; we can write it as a quoted add-on, and the client remains its owner. Planning days are not a retainer. OTAS does not hold the licence, act as applicant or submit to the SAG, and does not contract or pay your suppliers. Site layout plans are working plans. They are not a measured survey, they are not structural, electrical or fire engineering design, and they do not replace a CDM Principal Designer. A full drawing package is not part of this service.
Prices
Event Operations Planning prices
| Item | Price |
|---|---|
| Planning day (up to 8 hours: desk, meetings or site visit) | £550 |
| Half planning day (up to 4 hours) | £275 |
| Remote consultancy (1-hour minimum, then 30-minute steps) | £69.00 an hour |
| Event management plan (operations) | From £1,550 |
| Package | Price |
|---|---|
| Remote Planning and Documents, Core (single site, up to 3 days, under 5,000 people at once) | From £3,175 |
| Remote Planning and Documents, Plus (single site, up to 3 days, 5,000 to 19,999 people at once) | From £5,225 |
Core: event safety management plan, mini bundle, site layout plan by phase (one marked-up plan), safety advisory group pack and 4 hours of remote consultancy. Plus: everything in Core, with a crowd management plan and capacity calculation, Event Control specification, external operations summary and resident letter, and 4 more hours of remote consultancy. One revision round; 15 working days from complete information.
Every job is scoped and confirmed in writing before it starts.
Prices are the full price you pay.
Rate card
Get the OTAS rate card
Our rates for on-site work, planning, remote consultancy and fixed-price documents are set out on one page. Leave your email and we will send it to you from kris@otas.live.
- It is sent by a person, not a mailing tool.
- There are no cookies and no tracking.
- We use your details only as set out in our privacy notice.
Proof
From our own work
For a multi-day international sporting event, OTAS wrote the security deployment plan position by position and the delivery schedule and laydown, and ran Event Control on the live days. Site layout plans are a newer part of this service.
Read how we think about it
These OTAS Live handbooks cover the work behind this service.
Questions
Questions clients ask
How many planning days does an event need?
It depends on the site and programme. We set out the days and outputs in a written scope before we start.
Can you produce our site layout plan?
Yes, as a marked-up site layout plan by phase on your own base site plan, from a site walk. For a measured survey or an engineering drawing set you need a specialist, and we tell you that when we quote.
Can you work with our existing suppliers?
Yes. We coordinate your security, medical and traffic contractors against one plan. They stay contracted to you.
Related services
Next step
Tell us about your event
Send us the dates, the site and the gap in your team. We will reply with a written scope and quote that sets out the posts, the days, the outputs, the price and what OTAS does not do.