Stream
Event Safety & Risk
Finding and controlling hazards, managing safety on the day, and writing the safety basis before it.
How to read this page
A stream is an area of work. A level is the depth of responsibility OTAS takes on. A service is what you commission. A role is the person OTAS provides to carry it out.
Event Safety & Risk includes event safety management and safety documents.
- OperationalOn-site Safety
- TacticalEvent Safety Management
- StrategicSafety Strategy & Planning
Operational
On-site Safety
Doing the safety work on site so hazards are found and controlled at the point of work. That covers daily site walks, hazard controls, contractor method statement checks at the point of work, and the pre-doors check where the written scope gives it to OTAS.
Who OTAS provides
Safety Advisor posts as scoped.
Where it ends
You keep the safety duty and the remaining risk. Each contractor keeps the safety of its own work. OTAS records and escalates findings. It does not take over a contractor's duty.
Tactical
Event Safety Management
Holding and managing the live safety plan on the day. That covers dynamic risk assessment, safety priorities on the day, and stop-work authority where the contract gives it.
Who OTAS provides
An Event Safety Manager or Safety Advisor. On smaller jobs, an Event Delivery and Safety Lead.
Where it ends
You keep the safety duty and the remaining risk. OTAS gives advice and acts within the authority the contract gives.
Strategic
Safety Strategy & Planning
Designing your event's safety system and its written basis before the event. That covers the event risk assessment, fire risk assessment for temporary event structures, emergency and adverse weather plans, safety plan comments and written advice notes. It also covers readiness paperwork for the responsible person under the Terrorism (Protection of Premises) Act 2025 (Martyn's Law).
Who OTAS provides
A Safety Advisor or a named safety planning lead.
Where it ends
OTAS writes and advises. You approve, own and issue the documents. No regulator or statutory approval is implied.
Clear limits
- OTAS does not promise a safe event or zero incidents.
- OTAS is not the medical provider.
- OTAS does not design, erect or sign off temporary structures.
- OTAS does not take a police, fire or ambulance command role.
Works with
Event Delivery and Event Control & External Coordination, under one written plan.
Event Delivery
Building, running and handing back the event site to an agreed plan.
See this serviceDelivery work runs with safety under one plan. OTAS style image, generated from real photography. Not a record of a specific event.
Event Control & External Coordination
Keeping an accurate control picture and coordinating the outside of the event.
See this serviceControl work runs with safety under one plan. OTAS style image, generated from real photography. Not a record of a specific event.
Next step
Request a scope
Commission one service, the whole stream, or several streams connected under Integrated Event Management and Control. Each commission is quoted per job from the OTAS rate card.